Outsourcing to a West Virginia small business payroll company allows small businesses to reduce their time running payroll and other related mundane activities. When you combine excellent customer service with modern payroll software, you can pay your employees quickly and automate most of your paperwork and tax reporting.
Most professional employer organizations (PEOs) offer clients a few payroll or employee leasing services. However, NetPEO provides comprehensive and quality services to meet clients’ outsourcing needs, including employee benefits and HR services. We are happy to offer our payroll services to West Virginia businesses.
Why You Need Payroll Services
Gone are the days when West Virginia employees simply received paystubs every pay period and had to calculate taxes owed and fill out tax forms. Today, they can log into payroll software anytime and anywhere to see their tax forms and other information in one place. They can also view past taxes, past electronic paystubs, and their personal time off (PTO) and benefits status.
Payroll services that combine great software with excellent customer services means happy and content business owners and employees.
West Virginia’s business owners save time and resources when running payroll. For example, it helps reduce the cost of in-house hiring and training.
Get an Excellent Small Business Payroll Service in West Virginia
West Virginia companies need to outsource payroll services to reduce their time doing payroll-related activities. It also reduces tax reporting and legal errors that could prove costly. Hence, payroll services are critical for small businesses with no dedicated legal team or HR staff to track employee hours, manage PTO, or handle regulatory changes and compliance issues.
Another benefit of hiring payroll services is that your employees will appreciate how easy it is to access their pay stubs and tax information and perform online reporting.
A great West Virginia payroll company takes time to understand your business and its processes. It also understands how you do your employee onboarding and keeps your records securely. Finally, it is always available when you have questions and concerns.
How to Identify an Excellent West Virginia Payroll Service
Apart from the above quality check, you can identify an excellent payroll service partner using the following criteria:
The Quality of the Online Payroll Software
The software should not be susceptible to bugs or downtime while your business is operating and employees need paying. Therefore, the online payroll software should be reliable. It should also be easy for management and employees to access.
Robust Product Offering
Payroll processing software is a critical but easy business asset. An excellent West Virginia payroll service should go beyond simply ensuring your employees receive their direct deposits on time. It should also help you administer health and retirement benefits, track PTO, pay federal and state taxes, and complete your tax forms.
In short, payroll processing should handle most of your company’s employee-related back-office work.
Even the best-designed payroll system has issues. Therefore, you need a dedicated customer service representative who is always on hand to answer your calls and guide you through your problem. It should also offer multiple ways to find help, such as phone calls, online chat support, and email.
A good payroll service maintains open communication lines with its clients, which helps ensure exceptionally high service levels. A dependable company values transparency, honesty, and feedback.
Security and Compliance
Always work with a payroll service provider that ensures your data security. It should also remain compliant with the data security regulations required by West Virginia and federal compliance agencies. Compliance regulations ensure the payroll company securely maintains and transmits your data to the appropriate tax agencies.
The West Virginia Payroll Process
Payroll can be a hectic, complicated, and time-consuming manual process, so you need a reliable payroll service. The right payroll service helps automate many of the mundane activities below:
Setting Up Your Business
New companies should access the Electronic Federal Tax Payment System (EFTPS) and create a Federal Employer Identification Number. This number helps you pay federal taxes.
Registering the Business in West Virginia
Register a new business with West Virginia on the Secretary of State‘s website and the State Tax Department.
Creating Your Payroll Process
Here, direct deposits and paper checks are standard, but you also need a process for collecting payroll forms and documenting your tax payments and filings.
Completing Employees Forms
The relevant forms include I-9 verification, W-4, Form WV IT-104, or the direct deposit authorization form.
Reviewing and Approving Timesheets
Timesheets are an essential management accounting tool because they help managers track employees and tasks. They record the start and end times for various tasks and help identify delays and problems.
Calculating and Paying Employee Gross Pay, Benefits, and Taxes
Due to West Virginia’s comprehensive income tax, it’s a good idea to use a payroll service. Calculating payroll by hand is tedious because the state has a progressive income tax, making it challenging to update and ensure your figures are accurate.
Most companies pay employees through direct deposits, but some pay through cash and paper checks. A payroll service makes paying your federal and state taxes easy, automatic, and electronic.
Keeping Payroll Records and Filing Taxes
West Virginia requires employers to keep up-to-date payroll records for tax purposes. In addition, the Fair Labor Standards Act obliges employers to keep updated payroll records and tax documents for at least three years and four years, respectively.
It’s a good idea to use a payroll service to ensure your records are up to date with the name and address of employees, hours of employment, rate of pay, the amount paid for each period, and payroll deductions.
Completing End-Year Payroll Reports
This includes completing W-2 and 1099 forms, submitting individual copies, and sending the overall summary to the IRS.
Why Hire NetPEO?
At NetPEO, we offer clients a large selection of quality West Virginia small business payroll companies with an enviable reputation for finding great matches for HR outsourcing, payroll services, and price. We design our solutions for West Virginia organizations of all sizes from various industries and hold our clients’ unique needs in mind. While most PEOs offer a few payroll services, we aim to meet all our clients’ outsourcing needs.
Contact us today to help your small business find an excellent PEO in West Virginia.