You may be considering teaming up with a PEO to help your business. While this is undoubtedly a great decision, you may be feeling worried. How will it work to change from your current system to a PEO arrangement? Will there be any interruptions in your business? Will your employees have interruptions in their payroll? How exactly is this supposed to work?
Your PEO will hold an orientation for your employees before the transition happens. This is to help them feel less in the dark as to what is going on. During the orientation, your employees will be able to ask their questions. This also gives the PEO a chance to explain the kinds of benefits your employees can expect to enjoy from the arrangement. (Prepare for a deluge of happiness and thank-yous!)
Bottom line: you want to make sure your employees feel comfortable with this change. And employees always feel better when you give them more information. This is especially true if the PEO will be interacting with them directly. This includes things like paid time off and worker’s compensation claims, as well as their benefits and pay.
To set up this orientation you can contact your new PEO directly. Or, if you still need a PEO, you can call NetPEO for a free business analysis at (678) 376-1212. Our team will take that analysis and compare it to the several hundred PEOs out there. We’ll find that needle in the haystack that will end up being your business’ savior.
Getting Started with a PEO
When you team up with a PEO, your responsibilities become the PEO’s responsibility. Of course, this all depends on what you want your PEO to handle. To begin this process, you must officially move tasks like employee taxes and payroll over to the PEO.
From there, you may find it beneficial to create a management team dedicated specifically to this transition. Of course, this is if your business is large enough to account for the manpower. If you run a smaller business you may not be able to do this. And while it’s not a requirement, it can certainly speed things up. Plus, it’s a great way to make sure you’ve crossed all your “t’s” and dotted your “i’s”.
If you run a larger company, you may have shareholders. You should absolutely make sure they know this transition is happening. Communication is crucial here. Simply put, anyone and everyone who will be affected by this transition deserves to know about it. And they deserve to have the option to ask any and all questions they may have. The better-informed everyone is, the less disruption to your business.
And, of course, don’t forget about your employees. They may be worried or concerned that this transition may mess with their payroll or health benefits. Do what you can to reassure them that things are either going to stay the same for them or get better. You don’t want your workforce distracted to the point where they start making mistakes or worse, look for employment elsewhere. Communication always improves employee retention rates.
Keep a Record of Everything
As with any major change that affects your company, you should keep records of what you’re doing. Specifically, you should document which responsibilities you’re transferring over to your PEO. The less clear things are, the more trouble you’ll have with the law later on.
Obviously, you should keep a copy of your agreement with your PEO. But more than that, you should keep a record of every single thing you agree to and who will be handling it. You should also make these records available to anyone who is affected by this transition and would want to review them.
Make Your PEO Transition as Smooth as Possible
Just like a personal relationship, communication is everything when you’re transitioning to a PEO arrangement. Communicate with your PEO regularly, as well as your staff and your shareholders. Everyone who could even be remotely affected by this arrangement deserves to know about it.
A PEO will do everything they can to get your staff ready for this transition. They will host an orientation where your employees can learn more about the arrangement. They also get the chance to air any grievances they may have. But you have to do your part to make sure that everyone’s needs are met. This is true before, during, and especially after the transition takes place.
If you are less than satisfied with how your PEO is handling their end of the communication, let our team at NetPEO know. We can, and will, find you a better match. We won’t rest until we’re sure you are satisfied with your PEO.
Give us a call today for your free business analysis at (678) 376-1212. Your employees may feel scared at first. But once they see what a PEO can do for them, they’ll be more than happy to give their blessing. So don’t waste another minute. Call our team at NetPEO today, and let us help you change some lives – including your own!